Announcements:
30 November 2025: The annual meeting just concluded. We had eight lots in attendance, two by proxy. James will continue as Vice President for another three years. The measure to auction off Tract B to any member/owner passed unanimously. The auction for the property will be informal, over the phone, two weeks from today on December 14th at a time convenient for all bidders. David Wade, our Treasurer, has graciously offered to start off bidding at $2500, which coincidentally is the amount of money we need to get started on the next section of road repairs. If anyone is interested in purchasing Tract B, let me know by December 13th – email or phone – contact info at bottom of page. Bidding will be in $100 increments. I will find a time that works best for all bidders. Highest bidder wins. Thank you to all attendees that ensured we could achieve a quorum this year. –Mark
23 October 2025: Sadly, none of the lots that are past due have paid yet. They will be sent a second late notice in the near future informing them that their voting rights are suspended until they become current with their annual assessment ($175 per member lot). Section 1(a) of Article III in the CC&R’s allows the board to do this. The purpose of doing so is to allow us to achieve a quorum (1/3 of active members) more easily at the annual meeting. Also, in Article V, Section 8, we are allowed to charge up to 20% interest per annum for annual assessments (dues) beyond 30 days late. Everyone who was 30 days late already got their “30 days late” notice. Of the 29 member lots, 8 are past due. That leaves us with 21 actual voting members, or 7 needed to achieve a quorum.
Annual Meeting Announcement: The annual meeting will be held on Sunday, November 30, 2025, at 1:00 PM using Zoom. There are only two orders of business. (1) board officers have three-year terms that stagger each other – every year, one officer position comes up for a vote – as was stated in the June update below, the VP position is up for election this year for a three-year term – James Yancey is running unopposed – we will have a voice vote to confirm him at the meeting, and (2) since we desperately need funds for the road, we have a ballot proposition to sell off the last parcel of property owned by the POA (205-26-037 or Tract “B”) via auction to an existing Millsite member in order to raise funds for the road (scroll down to see the location on the plat map). We have yet to raise enough funds to move onto the next section of repairs and were hoping to do so by this fall. If passed, the board will solicit all interested buyers and set a date for auction. Finally, if you are a member in good standing, you will receive an email about the annual meeting and with your proxy forms. The proxy information and instructions are in the email – the questions are straightforward:
- By submitting my proxy votes, I acknowledge that my lot(s) will be used to determine if a quorum is achieved at the annual meeting
- Yes/No – I approve James Yancey to continue serving as Millsite POA, VP for three more years
- Yes/No – I approve of Proposition 1 where the board can auction off Tract B to a Millsite POA member in good standing
Proposition 1: Auction off Tract “B” (Parcel 205-26-037) to a Millsite member in good standing where the starting bid will be $2500. This parcel will remain as common property, except it will be “privately held” similar to Tracts D (parking area in Sacramento), E (the roads inside Millsite) and F (where the water tanks were) which are ALL privately held common property. This parcel is 0.14 acres and cannot be improved. It was originally the only sliver of land connecting east and west Millsite PUD (Planned Unit Development). We need 2/3 vote to approve this. All proceeds will go to road improvements.
Zoom Meeting Details: Sunday, November 30th – 1:00-1:30 PM AZ Time – https://us05web.zoom.us/j/84312291277?pwd=69bNLPbrCbyzIA9oglo3abVOBbxTR5.1 – Meeting ID is 843 1229 1277 – Passcode is J9315K
11 June 2025: We still have quite a few members who have not yet sent in their dues. Please get them in by June 30th. It’s probably the least expensive HOA dues anyone has at $175 this year. Next year will be $190. Under the new board, all possible funds are being directed at roads. We actually publish our road plan and tell you our current finances. This explains why we also seek additional donations. We will be having an annual meeting in the fall – the VP position held by James Yancey will come up for election – it is a three-year term. The board is highly recommending that you reelect James for this position. If you would like to run against James, please email your candidacy within 30 days to mark.klemkosky@yahoo.com so we can arrange proxies. It should be noted, that the gmail account called ‘millsitehoa’ has no affiliation with Millsite Village POA. A former board member, Brad Forst, managed that account, used it to send billing and other notices but then later claimed it was his personal email account and refused to share it with other board members – he also refused to share POA member contact information as well, which is why we asked for it with the billing. So, if you email that account, it is merely a Brad Forst pseudonym. The reason I bring this up is because some owners were confused about it and asked me. After we cleaned up the Millsite board, we created a website as a communication mechanism, we were able to mail out the annual billing without paying someone to do it or opting everyone into electronic delivery, we share the finances with everyone, we created a road plan, published it and executed to it. Our next road section is going to cost us around $6,000 to fix, so please pay your bill ASAP if you haven’t already and if you are a homeowner, consider donating extra towards the roads – many have already – see our thank-you page.
30 March 2025: You are probably visiting this website for the first time because you just received your annual dues notice and things appear different than normal. First of all, on the invoice, we distinguish between member and non-member lots. If you want to understand the difference between these two, please take five minutes to visit the CC&R’s link. We have two different classes of lots that exist between our gates. Members (of which there are 29) need to pay $175 this year. Non-members are required to pay nothing, but we humbly ask that they donate $175 per lot. All funds go towards road improvements and repairs as described on the Roads page. In addition, if you are a homeowner, we are asking you to round up your bill to $500 and donate the difference above what you are required to pay – the board feels that homeowners use the roads the most, so we shouldn’t be embarrassed to ask for additional donations. Finally, if your property is for sale, feel free to send me the information as requested on the For Sale page and I will list it on the website. Anyone who donates money or services will be recognized on the Thank You page. Information can be found here for the bylaws and last year’s annual report. Due date for the annual dues is June 30th, 2025. The POA mailing address is at the bottom of the web page as is my personal contact information, in case you have any questions. Thanks so much for visiting. –Mark Klemkosky, President
Millsite Village Property Owners Association 